Purchase Order: Difference between revisions

Latest revision as of 03:13, 7 August 2025

A purchase order is a financial document which lists what a customer would like to order from a supplier. A purchase order is a source document.

Important things to note about a purchase order:

Each one has a unique reference number, this is so that the purchase order can be referenced to by other documents like an invoice to verify a purchase is authorised.
The catalogue or product number of the item wishing to be ordered to verify you are referring to the same product.
The quantity of each product needed.
The description of the goods in full.
Price isn't essential but most will have it for reference.
The purchase order will be signed (possibly electronically) by the person responsible for authorising the purchase.

Some suppliers won't supply without purchase orders, however not all organisations use them.

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 A purchase order is a [[Financial Document|financial document]] which lists what a [[customer]] would like to order from a [[supplier]]. A purchase order is a [[Source Document (Financial Document)|source document]].
+Important things to note about a purchase order:
+* Each one has a unique reference number, this is so that the purchase order can be referenced to by other documents like an [[invoice]] to verify a purchase is authorised.
+* The catalogue or product number of the item wishing to be ordered to verify you are referring to the same product.
+* The quantity of each product needed.
+* The description of the goods in full.
+* Price isn't essential but most will have it for reference.
+* The purchase order will be signed (possibly electronically) by the person responsible for authorising the purchase.
+Some suppliers won't supply without purchase orders, however not all organisations use them.